Job Title: Executive PA - part time
Post Reference Number: 011576
Working Hours: 26
Grade: 4
Salary Range: £25,878 to £28,371 - pro rata for hours worked
Contract: Fixed Term Contract - Cover maternity leave until end of February 2024
Location: Stevenage

About us
Stevenage has all the benefits of being the UK’s first new town, set in the heart of England only 28 miles from London and closer still to the beautiful countryside and historic places of interest across Hertfordshire. People like living in Stevenage, but it’s not without its challenges and not everyone’s experience is the same
Stevenage Borough Council provides over 100 services, support and information to in excess of 87,000 residents on all areas of housing, benefits, waste, recycling, business, leisure, planning and regeneration.
The scale of our ambition is unprecedented. A major £1 billion town centre regeneration programme is currently underway along with a £45 million refurbishment of council homes.
There is significant investment across the town’s neighbourhoods to make lives better, building community wealth and focusing on addressing local priorities. All of this is being driven by a council with a co-operative commitment to working with its communities and driving a modern and agile approach to its work.

About the role
We are looking for an enthusiastic and self-motivated part time Executive PA to join the Executive Support Team to provide a diverse range of support to the Chief Executive and Strategic Directors as required.

Duties will include
• Organising and managing diaries - arranging meetings and appointments,
• Manage and prioritise the Directors’ mailboxes bringing to their attention any key issues they will need to address and prioritise
• The administration of various meetings and presentations, by arranging dates for meetings, booking venues and refreshments, preparing agendas and supporting papers
• Taking minutes
• Manage all incoming calls, incoming and outgoing post, in particular confidential matters and complaints which require considerable tact, discretion and judgement.

About you
The successful candidate will:
• Be confident in dealing with the public, Councillors and senior representatives of other organisations often at the highest levels on a range of matters
• Have the ability to maintain the strictest levels of confidentiality and tact
• Be able to optimise complex diary schedules, taking into account the Directors’ individual styles and preferences.
• Have the initiative and experience to manage communications, referring them to the appropriate Council officer


Our benefits

We offer a range of benefits to support our staff including:
• Pension Scheme: We offer a career average pension scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• Flexible working: available upon request, subject to operational requirements.
• Part time and Job share: all our full time vacancies are open to job share unless otherwise stated.
• A variety of different types of paid and unpaid leave covering emergency and planned leave, maternity, paternity, adoption and parental leave.
• 24 days holiday rising to 30 days (depending on Local Government service)
• An extensive range of learning and development opportunities
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• Season ticket loans and discounts for public transport
• Cycle to Work scheme
• Stevenage Credit Union: secure savings, free life insurance and access to cheap loans.
• Employee Discounts: via monthly paid membership of the Civil Service Sports Council (CSSC)
• Discounted Health and Fitness membership at SLL
• Trade Unions: For a small fee, all employees have the opportunity to join a Trade Union.

Application Details

For an informal discussion about this role please contact Alison West at Alison.west@stevenage.gov.uk or 01438 242516.

To apply online, please visit https://jobs.stevenage.gov.uk/StevenageBorough/Home

Closing date for receipt of applications: 5 February 2023

Please note that if we receive a large volume of applications for this role, we reserve the right to close this vacancy ahead of the published closing date

Stevenage Borough Council (SBC) is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff, volunteers and recruitment candidates to share this commitment. SBC shall take all reasonable steps to employ staff who are safe to work with children, young people and vulnerable adults. For posts identified with regular contact with these groups applicants will be required to undertake a Value Based Interview. The council supports the legislative requirements for employing and maintaining safer staff and the guidance specified by Hertfordshire Safeguarding Adults Board

Stevenage Borough Council is committed to Equal Opportunities for All. For further information please click https://www.stevenage.gov.uk/about-the-council/jobs-and-careers/equal-opportunities