This position is to cover Maternity Leave
Duties and key responsibilities - Operational
• Raising of purchase orders within Q4/SAP as requested by Engineers, Managers etc
• Checking contractor timesheets, and work with them to rectify any inconsistencies
• Receipting of materials and services, working with various teams to ensure this is done as quickly and efficiently as possible
• Liaise with Finance Team to ensure any problems can be rectified as quickly as possible
• Administration and filing of numerous documents including risk assessments, safe working procedures, mobile plant checks, operational routines, maintenance routines, safety documents etc
• Ensure documents are filed effectively, and meet the requirements of company standards including BSI standards
• Maintain records of contractor competence, working to ensure all records and certificates are kept up to date
• Produce key performance indicators recording completion rates of routine checks etc
• Organise training, meetings and briefings for the teams, ensuring meeting rooms are booked and sufficient resources arranged
• Update the computerised maintenance management system where needed, to ensure records are kept up to date
• Assist with planning outages, supporting the Maintenance Team in achieving the desired goals - this could include liaising with contractors, managing contractor accommodation on site etc
• Taking minutes of meetings and producing accurate notes as a result
• Provide temporary cover as required anywhere in the administration team
• Any other ad-hoc duties as required

Experience
• Accuracy in checking and validating data input
• Excellent attention to detail
• Knowledge and experience of financial administration
• Ability to manage own workload to meet demanding timescales
• Experience in Q4

Essential Knowledge
• Satisfactory completion of the relevant Competency Management System modules
• Completion of all other training as defined within the Training Matrix

Personal attributes and other requirements
• Logical and flexible approach
• Strong communication skills, written and verbal
• Enquiring mind to review and improve process via identification of issues and poor performing operators (suppliers and FCC users)