Events Executive
London (hybrid home based with work in the central London Office)

About Us

With over 115,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been improving the world through engineering since 1847.

We develop and support our members to do their best for a sustainable world, while maximising the impact of their achievements which benefit society.

If you are looking for an opportunity to represent the Institution, supporting professionals in their quest to develop, then this role could be of interest to you.

We are currently looking for an Events Executive to join us on a permanent, full-time basis.

The Role

As an Events Executive, you will oversee the end-to-end management and delivery of our portfolio of face-to-face, virtual and hybrid events.

Overseeing pre-event logistics and operations, you will negotiate with suppliers and venues, process volunteer or and speaker expenses, as well as coordinating event collateral.

Providing excellent administrative support across the events lifecycle, you will submit invoices for payment, compile joining instructions and email templates for events, arrange staff accommodation and monitor and report on customer feedback.

Additionally, you will:

- Ensure regular expenditure reconciliation with the Finance Department
- Liaise closely with sponsors and fulfil deliverables and contractual obligations
- Manage calls and deadlines for peer reviewed papers

About You

To be considered as an Events Executive, you will need:

- Experience of events operations processes
- Proven experience of building strong professional relationships
- Experience of providing an exceptional customer experience
- The ability to find suitable alternatives when time/budget constraints may arise
- The ability to get the most out of budgets to achieve targets and maximise value
- The ability to get the best rates from suppliers
- The ability to work on own initiative or as part of a team, with strong problem-solving skills
- Excellent project management skills and the ability to manage conflicting deadlines

Ideally, you will be familiar with the legal and legislative requirements of operating events, as well as experience of working with a volunteer workforce or in a membership organisation.

The ability to sell original ideas to managers and stakeholders would be highly beneficial. It would be equally advantageous to hold a degree (or equivalent).

The Benefits

- Salary of circa £28,000 per annum depending on experience
- A minimum of 26 days’ holiday plus Bank Holidays
- An extra day off for your birthday
- Continuous training and career development
- Benefits including a stakeholder pension scheme, life assurance and private health cover
- Flexible working
- Annual learning at work day
- Free membership of the Institution and Professional Membership subscription for employees

This is a fantastic opportunity for a highly organised events professional with experience of providing a fantastic customer experience to join our organisation.

If you thrive in an environment where no two days are the same, you will discover the opportunity to showcase your creative flair and provide innovative solutions.

So, if you are looking to join an internationally recognised institution that will reward your hard work with an exceptional benefits package, this is the perfect role for you.

We are Investor in People accredited Gold, which reflects our organisation’s commitment to our people. We believe that our colleagues are integral to what makes our organisation great, which is why we reward their efforts and achievements and are committed to making their working life a fulfilling and enjoyable one.

Please note, the closing date for applications is Friday 24th March 2023. Thank you for your interest in this post. We look forward to receiving your application.

This role is time sensitive and business critical, and therefore interviews will be conducted on a rolling basis. We regret that we are unable to reply to each applicant, therefore, if you do not hear from us within 28 days of your application for this post you should assume that you have been unsuccessful on this occasion.

Other organisations may call this role Events Organiser, Events Co-ordinator, Events Officer, Events Planner, or Conference co-ordinator.

Webrecruit and the Institution of Mechanical Engineers are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re looking to progress into an exciting role as an Events Executive, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.