Events & Administrative Assistant - Construction
East Croydon, South London (Hybrid working)

The Company

Walter Lilly is a premier provider of construction and maintenance services for luxurious residential homes, landmark and heritage buildings, and state-of-the-art science and higher education facilities across London and the Home Counties.

Established in 1924, and boasting nearly 100 years of heritage and expertise, we work with the world’s leading architects, designers, and craftsmen, on a project portfolio ranging from the opulence of the finest listed buildings to cutting-edge contemporary structures.

With an exciting strategy for business growth in 2023, we are now looking for an Events & Administrative Assistant to join us on a permanent, full-time basis.

The Benefits

- Competitive salary
- Yearly discretionary performance bonus
- Reimbursement of reasonable travel expenses from your home to work
- 26 days’ annual leave per annum increasing with service plus Bank Holidays
- Private medical insurance, personal accident cover
- Pension scheme (up to 10% employer contribution)
- Reimbursement of fees for one professional body membership
- High-quality training to meet development needs and promote continuous personal development (CPD)
- Fresh fruit, a monthly team meal, social events, and long service rewards
- Cycle to work scheme, electric car leasing scheme
- Where appropriate flexible and hybrid working arrangements
- Shopping, health & fitness, and trade discounts

This is an exceptional opportunity for a high calibre and eminently talented administrative assistant with excellent organisational skills to progress with our growing, successful business.

From splendid restorations of Grade 1 heritage buildings, and exquisite country homes, to complex research labs, you’ll have the chance to work on an impressive range of exclusive projects and develop a world-class portfolio of work undertaken to the highest possible standards.

We are focused on safety and well-being in the workplace, with qualified mental health first aiders as part of our teams as well as providing an employee assistance programme providing round-the-clock support when needed.

To complement this, we provide our people with a range of health-focused benefits, fitness discounts, volunteering, and well-being days.

The Role

As an Events & Administrative Assistant, you will take on a supporting role reporting to our PA to the Directors and Office Manager. Specifically, you will assist with administrative duties, events planning and internal communications.

Delivering excellent support, you will maintain our Office Management filing system and noticeboard, assist with staff admin such as issuing passes and support maintenance activities.

You will also update our staff intranet, distribute staff newsletters, draft articles for the company website and help organise staff events.

Additionally, you will:

- Support the administration of our High Quality Residential (HQR) London Charitable Trust
- Ensure the office remains fully stocked with supplies
- Produce minutes for office staff meetings

About You

To be considered as an Events & Administrative Assistant, you will need:

- A good understanding of event planning
- Knowledge of social media platforms, specifically Instagram & LinkedIn
- The ability to manage your time and workload effectively
- The ability to develop strong internal and external relationships
- Excellent document management and record-keeping skills
- Strong organisational skills with attention to detail
- Excellent verbal and written communication, literacy and numeracy skills
- Good IT competency in Microsoft Office suite and willingness to learn new software skills, including Adobe InDesign, Adobe Express and the company’s internal communications platform
- Previous experience taking and writing minutes (desirable)
- The confidence to deal with all levels of staff

Ideally, you will have experience of working as an administrator in the construction industry.

Other organisations may call this role Administration Assistant, Administrative Officer, Administration Officer, Administrator, or Office Administrator.

Interviews will be conducted on a rolling basis as suitable candidates apply, so we encourage you to apply ASAP!

Internally this role will be known as Administrative Assistant.

Diversity & Inclusion is central to our core values of integrity, honesty, and fairness in our dealings with our customers, staff, subcontractors, and suppliers.

Our Diversity and Inclusion journey at Walter Lilly is constantly evolving to remain aligned with the external environment. Our D&I roadmap is designed to challenge thinking and celebrate a diverse workforce. It includes improving the gender balance within our industry, improving awareness, and encouraging conversation through regular forums and events.

So, if you want to develop a unique career in this engaging role as an Events & Administrative Assistant, please apply via the button shown. Your application, CV review and interview will be conducted by Walter Lilly employees.