About LPPI (-%About LPPI)

One of the key priorities at LPPI is ensuring that our people work every day in an empowered, supportive, diverse and inclusive culture. Practically, this means recognising and valuing the uniqueness of every individual in terms of background, experience, beliefs and circumstances. This starts with the recruitment process, where we partner with agencies who share our common goal and advertise on a variety of job boards to access the broadest spectrum of candidates. And once successful applicants are on board, we trust our people to work in the way that works best for them which typically involves a mix of office and home working plus an engagement model to ensure frequent two-way feedback.

We are very proud of our culture at LPPI and the benefits it brings to both our people and the business. But don’t just take our word for it! Recently, we invited our entire workforce to describe in three words what is great about us and they said - our people, flexibility and collaboration.

If you would like to join a company that is inclusive and forward-thinking, please read on.

Please note, this is role is a 6-month fixed-term contract.

Role Purpose (-%Role purpose)

To optimise the efficient operation of the Executive Committee (EC) by providing a high level and proactive confidential executive support service to the Chief Operating Officer and Chief Financial Officer (COO & CFO), Chief Risk Officer (CRO) and Chief Legal and Compliance Officer (CLCO).

To work closely with the other Executive Associates, Corporate Governance team and others where appropriate to ensure that cover and support service for the Executive Committee is maintained.

Key Responsibilities (-%Key responsibilities)

The workload will be split across the COO, CRO and CLCO (approx. 1/3 of time spent on each ExCo member), however, the post holder will need to be flexible and adaptable to their needs or changing schedules. The duties across all the ExCo members will cover:

• Inbox Management - Monitor, screen, respond to and distribute incoming communications from internal and external contacts on behalf of COO, CRO and CLCO.
• Diary and schedule management. Proactively manage, coordinate and plan for Board and Committee timelines, key meetings and deliverables.
• Proactively prioritise utilise time management skills to meet deadlines, prepare for upcoming events and ad hoc priority issues that may require attention. Ensure that meetings, events are set up in a timely manner and that guests and meeting are logged.
• Ensure reports to the Board and Committees are maintained and kept up to date to meet key deadlines due by the COO, CRO and CLCO.
• Strategic co-ordination of key tasks for Executive Committee members, maintaining a strategic focus on key priorities, identifying shifting needs, anticipate upcoming issues and find ways to support the Executive Committee member goals.
• Document Control - Manage and maintain accurate, efficient and modern filing systems, moving to e-filing where possible. Photocopy and collate documentation as required. Minute meetings as and when required.
• Travel - working alongside the Executive Support team to ensure that travel across the business is fulfilled.
• Ensure that expenses and MCO declarations are submitted in a timely manner
• When necessary, collate documents, attend, minute and provide support for department meetings, ensuring that minutes and actions are delivered within the given timeframe.
• Invoice management - creating purchase orders, setting up new suppliers and ensuring that suppliers are paid on time.
• Working with the Executive Support team to ensure that cover and support is provided across the departments between core hours of work, keeping the team updated when cover is required.
• Knowledge Sharing - Work alongside the Executive Support team to share skills and develop new working procedures.
• Understand and deliver effective hybrid working methods for core deliverables. Be confident using MS Teams and other online applications to enable hybrid meetings, live events and cross Teams/face to face opportunities for the COO, CRO and CLCO to connect and engage with staff. • • Operational Efficiency - Review operating practices and implement improvements where necessary.

Requirements for the role (-%Requirements for the role)

• Good conduct that is consistent with the LPPI values- aligned behaviours.
• Professionalism - Demonstrate high level of professionalism and integrity with an appreciation for the importance of discretion with regard to sensitive and confidential information.
• Communication - Excellent communication and interpersonal skills, both written and verbal. For example, writing letters, short reports and minutes.
• Administration - Excellent planning and organisational skills. Ability to set up and maintain administrative systems.
• Prioritisation and decision-making skills - Ability to prioritise, evaluate issues and deliver solutions in line with business needs. Ability to challenge and chase senior management. Confidence to take decisions on behalf of the Executive Directors in their absence.
• Adaptability - the ability to work flexibly and to proactively demonstrate initiative independently and as part of a team.
• Confident and efficient multi-tasker who can cope well in a high pressure environment with a constantly changing landscape. Able to remain calm and competent under pressure.
• Values & culture - Promotes positive behaviour through own actions and attitude. Willingness to develop competence and progress within the organisation.
• Project management - Ability to see projects through to completion ensuring accuracy and attention to detail.
• An understanding of the breadth of the diversity agenda including embedding good practice and an understanding of LPPI’s commitment to combating discrimination and promoting equality of opportunity
• Strong experience of high level professional administrative work, in particular working with senior management and key stakeholders in either financial or government sectors.
• Educated to Graduate standard or equivalent (e.g. appropriate NVQ or suitable level of experience).
• Must be fully conversant in Microsoft applications including PowerPoint and use of databases and able to learn new systems quickly.
• Good conduct that is consistent with the LPPI values- aligned behaviours.

Reasonable adjustment will be made to working arrangements to accommodate a person with a disability who otherwise would be prevented from undertaking the work.