Job Title: Logistics, Accounts & Communications Administrator

The role would support UK & Ireland Operations and be based in West London (W3).

Hire Intelligence is seeking a full-time* employee to help execute some of the key tasks for our business:

1. Managing Logistics: Planning, and liaising with clients & operations to ensure rented equipment gets delivered and returned correctly.
2. Processing some client payments.
3. Occasional other admin - focussed on premises / safety.

Specifics (example tasks) of the job function:

- Taking payments and turning agreed quotes into ‘live agreements’
- Confirming delivery & collection details with our customers (timings / contacts / packaging etc)
- Liaising with & booking couriers or planning our own deliveries
- Completing Transport Paperwork:
- Submission of details -weights/measures/serial numbers/pics for international -transport (Carnet details)
- Selecting and working with freight forwarders
- Updating calendars and relevant staff

- Occasionally helping General Manager/Finance Manager with additional admin
- Dealing with the landlord & maintenance companies
- Keeping logs of (or helping to plan) Safety Training/PPE supplies/Assessments/Drills etc.

Requirements:

- Proven ability to handle multiple tasks in a day with calm temperament under some time pressure. It would be great to have some experience involving office management/logistics
- Comfortable demonstrating flexibility, able to take ‘ownership’ of tasks & evidence of practical problem solving & prioritisation
- Demonstrable track record of teamwork and a good period of loyalty to a previous employer
- Good communication skills
- Good IT skills - candidate should be happy to use a search engine, our own stock system, read and input data in a spreadsheet, prepare a formal business letter & update a shared calendar
- Some evidence of commercial thinking, or commercial responsibility (managing costs) would be beneficial
- A genuine interest in Technology Hardware would be helpful (general awareness of core product types, sizes and uses)
- Previous experience dealing with both sales & operational personnel would be an advantage

The company:

Hire Intelligence rent high-tech equipment for short-term use. The company is over 25 years old and international. We have a huge range of tablets, laptops, large screens/video walls, phones, servers, networking kit, VR gear & audio systems. We buy the latest technology and provide for rental with installation by qualified technicians.

We help our customers deliver short-term events, or projects such as - product launches, presentations, conferences, trials, training & on-boarding, exams, exhibitions & remote working.

Benefits:

- Salary based upon full-time working: £30,000
- Pension
- *Flexibility for more leave in our quieter months - August / December / January
- *Flexibility for reduced hours in quieter months (inc Feb & November)
- Friendly working environment with interesting tech & gadgets
- Exciting and international projects
- A collaborative spirit and a real chance to make a difference in company growth & performance
- Team Socials

*As our business is seasonal, a part-time basis in specific months of the year might be possible, if it works for both parties.

So, if you would like to join us as a Logistics, Accounts & Communications Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.