HR / Payroll & Operations Assistant

Company Description

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs. UKAEA are at the forefront of realising energy from fusion, we aim to deliver the ground-breaking developments that will underpin tomorrow's fusion power stations with the aim of bringing fusion electricity to the grid.

Who are we looking for?

We’re looking for two HR / Payroll and Operations Assistants with high levels of IT skills and with the ability to utilise a variety of systems to provide support to the organisation by administering and co-ordinating end-to-end processes, ensuring records are accurately maintained within the ERP system. This role is responsible for collecting, calculating and processing payroll data and resolving potential problems that might arise in the payroll service - logically, efficiently, accurately.

As the HR / Payroll and Operations Assistant, you will support the business by supporting employees with advice on a variety of enquiries including generalist HR administration and Payroll admin tasks. You will be working closely with Advisors and Business Partners and will need to operate within a wide variety of processes/policies.

You will be responsible for the monthly management of probation, half and off pay, missing sick notes and maintaining employee data in respect of annual leave balances and organisational restructures within the ERP system. A high level of customer service and attention to detail is required, alongside a strong understanding of GDPR Data Protection regulations.

What will you be responsible for?

- Managing the end-to-end payroll system processes for all UKAEA employees within the ERP system
- Co-ordinating a wide variety of payroll actions in line with fixed deadlines and governance requirements. Including calculating salary amendments, producing letters to confirm amendments and peer review of team pay actions
- Provide advice and support to employees and managers on the application and interpretation of People related processes and procedures
- Managing the People Department service management system (helpdesk) on a rota basis. Ensuring queries are allocated and responded to in a timely manner and treated in accordance to GDPR regulations
- The internal relocation process. Reviewing relocation claims from new starters, issuing relocation acceptance letters and guidance interpretation and advice within government guidelines. Calculation of relocation recovery for leavers, liaising with the Finance Team and employees with relation to salary recovery and repayment plans
- Being the first point of support for new starters. Carry out new starter inductions, providing useful information on a variety of areas relevant to processes, systems, entitlements, benefits and pensions
- Process Added years, AVCs, Partial Retirement and Retirement requests in line with UKAEA’s pension scheme regulations. Support and guide employees with pension related queries and calculations, liaising with the external pensions office
- Process maternity, paternity, adoption leave and shared parental leave requests in line with UKAEA’s and statutory regulations. Support and advise employees on policies, calculations and entitlements
- Supporting UKAEA employees with regards to producing reference letters required for Visa applications, mortgage applications and employment references

Qualifications
Essential skills, experience and competence required

- Payroll and generalist HR administration experience
- Excellent organisational skills and attention to detail and ability to work to deadlines
- Competent IT and good knowledge of Excel
- Excellent interpersonal and customer service skills

Desirable skills, experience and competence

- Level 3 CIPD

Additional information
What we offer

- A culture committed to being fully inclusive, supported by a Being Inclusive Strategy and Inclusion Ambassadors
- An Employee Assistance Programme and trained Mental Health First Aiders, with a full calendar of health and wellbeing initiatives
- Flexible working options including family friendly policies
- Emergency leave (paid)
- 30.5 days’ annual leave increased with length of service
- Wide range of career development opportunities (e.g professional registration, internal promotions, coaching and mentoring programme)
- Outstanding pension scheme
- Corporate bonus

We welcome applications from under-represented groups, particularly from individuals from black and other ethnic minority backgrounds, including nationality and citizenship, people with disabilities, (visible and hidden) and women. The Executive team, with support from our EDI ‘Equality, Diversity and Inclusion’ (EDI) partner and Inclusion Ambassadors, is actively promoting EDI and taking steps to increase the diversity of our people through reinforcing best practice in recruitment and selection, and revaluating approaches where it is clear we can remove barriers to success. We are easily accessible by car and are a 10-minute walk from Culham Railway Station in Oxfordshire.

Please be advised that this vacancy is due to close on 15th July 2022. We may close earlier than this date if large or sufficient numbers of applications are received.

All employees working at the UK Atomic Energy Authority will be required to complete an online Disclosure Certificate application as part of their clearance - The Disclosure & Barring Service (DBS) checks will show the details of all current criminal convictions (convictions considered unspent under the Rehabilitation of Offenders Act 1974) or will confirm that there are no such convictions.