Please note that we may close this job earlier should we recruit a suitable candidate.

Are you a HR Administration professional looking for a fresh challenge where you can push yourself and your skills and make a big impact? If so we would like to hear from you.

About Us:

ILG has grown from a small, ambitious company providing warehousing and delivery services out of one warehouse in Sussex to one of the UK’s leading third- party logistics providers. We have an exciting opportunity for an experienced HR Administration and Payroll Manager to join our award-winning business that is built around its people and culture, playing a key role in our growth strategy.

What you can expect from us

In 2018 we became part of Yusen Logistics (YL), which has strengthened our freight forwarding service offering by air, road and ocean to add to our established global parcel delivery services. Demand for our services is at an all-time high resulting in significant investment in our ambitious growth strategy.

Reporting to the Director of HR & Corporate Services and with the support of a HR Administrator and HR Assistant, This role is vital to ensure all HR administrative procedures relating to the employment, payment and training of staff are completed, recorded and retained in an accurate and efficient manner in accordance with ILG policies and employment legislation.

Job Content:

Payroll & Benefits:

• Ensure accurate preparation of monthly payroll for payroll bureau including the administration of monthly, quarterly and annual bonus payments.
• Ensure accurate administration of permanent and temporary adjustments to pay such as allowances, overtime, credit union payments, unpaid leave, salary changes etc
• Responsible for all pension scheme administration including set up of joiners, leavers, process changes and make monthly contributions. Ensure auto-enrolment legislation compliance.
• Response to employee payroll queries and administrate the distribution of p45’s
• Ensure completion of the monthly ONS report.
• Manage all administration relating to the biannual salary review.

HR Administration

• Manage all administrative aspects of the recruitment process (internal and external) including:
- Preparing all starting documentation and administration including issuing offer letters and preparing contracts of employment
- Completion of all pre-employment checks including obtaining written references and CRB checks
- Set up of new employees on HR software (Access) and ensuring all actions on the new starter checklist are completed
- Manage ILG uniform issue for new starters
- Support in delivering one to one first day inductions when needed
• Ensure probationary periods are monitored and permanent employment is confirmed. Complete all administrative tasks associated with completion of probation
• Manage the processing of all amendments to terms of employment in a timely and accurate manner and issuing written confirmation of the contractual change. Calculate pro-rata entitlements and ensure accurate processing of flexible working patterns.
• Ensure personal files and associated records, both paper and electronic (Access), are maintained to ensure the efficient operation of the HR service and compliance with ILG policies/employment legislation.
• Monitor sickness absence records and ensure effective management and reporting. Produce and report the sickness absence statistics.
• Manage all administrative functions relating to the company training programme including producing course materials, issuing joining instructions and ensuring training rooms are set up and resources available.
• Manage the administration of employee benefits schemes, e.g. Healthshield cash plan, Cycle to work, Life Assurance etc
• Manage the HR Software - Access HR. Be the ‘expert’ in terms of system functionality and development.
• Produce ILG monthly HR statistics for Yusen Logistics RHQ reporting.
• Act as the HR representative at meetings with both internal and external audit.
• Other tasks and duties as are reasonably directed by relevant managers

What you will need:

• Previous experience of processing payroll either directly or of preparing a payroll for processing by a bureau.
• Numerate - able to calculate pro-rata entitlements, gross and net pension contributions etc
• Sound Excel skills, able to use formula,
• Knowledge of the legislation relating to payroll, e.g. auto-enrolment, SSP, SMP
• Able to demonstrate sound administration skills in a role where accuracy and attention to details are paramount
• Experience of introducing procedures to improve accuracy and efficiency of administrative procedures
• Sound communication skills, both verbally and written skills. Able to draft emails/letters conveying sensitive information.
• Knowledge of employment law relating to the wider HR function
• Previous experience of managing functionality and development of HR software
• Sound organisational skills to manage workload covering a range of disciplines.
• A small element of national travel required so driving licence and car is desirable
• Certificate in Personnel Practice or Level 3 equivalent (desirable)

Please see job description for full responsibilities and selection criteria. Deadline for applications Monday 8th March 2021