Implementing an Applicant Tracking System

What to Consider When Implementing an Applicant Tracking System

Implementing an Applicant Tracking System (ATS) for the first time is an exciting occasion, especially if you’ve spent years using error-prone, admin heavy recruitment management methods, such as spreadsheets and emails.

However, although you’re likely to want to get started on your search for the perfect ATS as soon as possible, there are a number of things you should consider and plan first.

If you’re implementing an Applicant Tracking System for the first time, you should consider the following:

1. What functionality do you need?

There’s a huge amount of choice when it comes navigating the recruitment software market and it can be easy to get overwhelmed. Your options range from simple shortlist managers to full blown enterprise-level recruitment systems (and everything in between!)

Consider the core features you need your ATS to have and how configurable you need it to be before starting to draw up a shortlist of potential suppliers.

Read more: How to Navigate the Recruitment Software Market

2. What timescales are you working to?

How quickly do you need your software to be live?

Applicant tracking systems vary in their implementation time. Some web-based offerings can be set up within minutes, whereas other application-based installations can take months to roll out so it’s important to consider this in your plans.

You should also factor in the time it takes to train your team within your plans. Some software can be picked up quickly with minimal training and some ATSs can take weeks of training for your users to get up to speed with. If you’re looking to increase your team’s speed to competency, opt for software that’s intuitive, user-friendly and backed up by high quality support.

3. Who will be using it?

How many people will be regularly using your ATS? Don’t just think about your HR team but also consider your hiring managers.

Some software vendors charge per user so this is worth bearing in mind if you have a sizeable HR team and/or an large number of hiring managers. It’s also important to consider the technical ability of your team and how much training they are likely to need.

4. What’s your budget?

Pricing structures vary for ATSs. Some software providers charge per user, some charge per job and some just charge an annual or monthly licence fee. It’s important to shop around and make sure your chosen supplier’s pricing structure works best for your business.

For example, if you know that you’re likely to recruit for a high number of vacancies over the next year, a ‘pay per job’ pricing structure probably won’t make the most financial sense.

You should also check if there are any hidden costs. For example, are there additional configuration fees or will you be charged for training or additional users?

5. How will you roll out the software internally?

Having a concrete plan in place is key to the successful rollout of any new piece of technology. Consider your training schedule, as well as any extra stakeholders you’ll need to get involved in the process; for example, will your Marketing Team need involvement if you’re setting up a new careers site? Will your IT Team need to get involved to assist with any integrations?

Make sure all stakeholders are aware of the timescales for implementation and are kept updated with any hold-ups in the process.

If you’re switching ATS providers…

Of course, the above is also still relevant if you’re already using an ATS and simply switching to a new supplier. While the premise of Applicant Tracking Systems are all the same, the spectrum of software available on the market can vary so much in terms of functionality, cost, interface and ease of use, so training is still important.

You’ll also need to consider the transfer of data from your existing software to your new ATS. Make sure that the process for this is discussed and mapped out before signing the contract with your new supplier.

 

Want to learn more about Applicant Tracking Systems? Download Webrecruit’s free Pocket Guide.

New call-to-action



51 thoughts on “What to Consider When Implementing an Applicant Tracking System

  1. Hi there to every , because I am in fact keen of reading this web site’s post to be updated regularly. It consists of good material.
    Hmm it looks like your site ate my first comment (it was super long) so I guess I’ll just sum it up what I had written and say, I’m thoroughly enjoying your blog. I too am an aspiring blog blogger but I’m still new to the whole thing. Do you have any suggestions for rookie blog writers? I’d really appreciate it.

  2. Oh my goodness! Incredible article dude! Thank you, However I am encountering difficulties with your RSS. I don’t know why I can’t join it. Is there anybody else getting similar RSS problems? Anybody who knows the solution will you kindly respond? Thanks!!

  3. Right here is the perfect website for anyone who really wants to understand this topic. You realize a whole lot its almost tough to argue with you (not that I personally will need to…HaHa). You certainly put a new spin on a subject that’s been written about for decades. Wonderful stuff, just great.

  4. Oh my goodness! Impressive article dude! Thanks, However I am having issues with your RSS. I don’t understand why I cannot subscribe to it. Is there anybody having similar RSS issues? Anybody who knows the solution can you kindly respond? Thanx!

  5. Hello there! This blog post could not be written any better! Looking through this post reminds me of my previous roommate! He always kept preaching about this. I most certainly will send this post to him. Pretty sure he’s going to have a very good read. Thanks for sharing!

  6. You’re so awesome! I do not think I have read through something like this before. So good to discover someone with original thoughts on this topic. Seriously.. thank you for starting this up. This website is one thing that is required on the web, someone with a bit of originality.

  7. Can I just say what a comfort to find someone who genuinely understands what they’re talking about on the web. You actually understand how to bring a problem to light and make it important. A lot more people must check this out and understand this side of your story. It’s surprising you aren’t more popular since you most certainly have the gift.

  8. This is the perfect blog for anybody who hopes to find out about this topic. You realize a whole lot its almost hard to argue with you (not that I really would want to…HaHa). You certainly put a fresh spin on a subject that’s been discussed for a long time. Great stuff, just great.

  9. I’m excited to uncover this great site. I need to to thank you for your time due to this wonderful read!! I definitely liked every bit of it and I have you bookmarked to see new stuff on your blog.

  10. Right here is the perfect blog for anyone who really wants to understand this topic. You realize so much its almost hard to argue with you (not that I really would want to…HaHa). You certainly put a new spin on a subject that’s been written about for ages. Great stuff, just excellent.

  11. You are so awesome! I don’t suppose I have read anything like that before. So nice to find someone with genuine thoughts on this issue. Really.. thank you for starting this up. This web site is something that is needed on the internet, someone with a bit of originality.

  12. Aw, this was an incredibly good post. Spending some time and actual effort to create a superb article… but what can I say… I hesitate a lot and don’t manage to get nearly anything done.

  13. FUD Bitcoin can’t turn out to be a mecca. Blackrock’s chief funding
    officer Rick Rieder said cryptocurrency including Bitcoin are failing drastically.
    Encryption and the hash makes it a horny funding but it was nonetheless
    an attention-grabbing data level. The instant sell coins each with their very own company
    that they’ll work out. The Mystical movement with the Mycelium Bitcoin wallet
    you’ll be able to send it purchase it sell it. Integration Antar
    then sell possibility but every program on my pc can do the identical
    transaction concurrently. Whereas transactions is perhaps a fairly powerful laptop that is backed by nonstable cryptocurrencies.
    Extraordinary evidence may be transferred within the crypto
    industry’s greatest sinking ships is. Digital gold right here the argument is
    completely out of the largest financial stories. Tanz Jason how that turned out
    the true drivers behind the sharing economy. Sharing the campaign of
    Elenq publishing started and I’d wish to confirm that this
    is very useful. Traders halving usually responds to government entities like Barcelona’s
    native authorities or monetary institution. It’s like an online and Java isn’t as helpful as they do and there’s much more.
    The establishment that’s like evaluating apples to.

  14. Good day! I could have sworn I’ve been to this website before but after going through a few
    of the posts I realized it’s new to me. Regardless, I’m definitely
    pleased I came across it and I’ll be bookmarking it and checking back regularly!

  15. I do not know whether it’s just me or if perhaps
    everybody else encountering problems with your site.

    It looks like some of the text on your posts are running off the screen. Can somebody
    else please comment and let me know if this is
    happening to them too? This might be a issue with my internet browser because I’ve had this happen previously.
    Thanks

Leave a Reply