What are the Advantages and Disadvantages of an Applicant Tracking System

What are the Advantages and Disadvantages of an Applicant Tracking System?

Are you considering investing in recruitment technology but unsure if it’s right for your organisation?

If so, you might be weighing up the advantages and disadvantages of an Applicant Tracking System (ATS).

Considering the positives and negatives of new technology is a helpful exercise; not only will it help you reach a logical decision but pre-empting any concerns will also prepare you to overcome any potential objections from senior stakeholders.

What are the advantages of an ATS?

Recruit from anywhere

As more organisations switch to permanently remote or hybrid working arrangements, technology is playing a more important role than ever in employees’ day-to-day roles, allowing them to adhere to processes and stay connected with their teams.

A cloud-based ATS can support this by ensuring that your team can access your software from anywhere. It reduces the need for error-prone spreadsheets and emails and ensures that your whole team has real-time access to information.

Reduce administration (and increase efficiencies)

An ATS can save you time by reducing the amount of admin on your desk and automating time-consuming tasks, such as emailing status updates to candidates, posting jobs and arranging interviews. Webrecruit ATS even has its own employee onboarding portal, which allows you to send contracts and reference requests to hired candidates with the click of a button.

Quickly access data and remain compliant

Without using technology, reporting can be a time-consuming process. An ATS allows you to easily report on your key metrics, such as time-to-hire and cost-per-hire. By storing all candidate data centrally, it can also help you remain compliant with GDPR by setting automated data deletion cycles.

Reduce unconscious bias

An ATS can help you to reduce the unconscious bias within your team by anonymising applications, ensuring candidates are only assessed on their skills and experience. Webrecruit’s recruitment software can also help you track equal opportunities data and make it easier to collaborate with your team on any hiring decisions.

What are the disadvantages of an ATS?

Technology resistant workforce

One of the obstacles you might need to overcome when introducing an ATS to your business is pushback from your colleagues. Some might not be adept with using technology, others might just be resistant to change.

This is why it’s important that if you do decide to invest in an ATS to ensure that your technology is as user-friendly as possible. You should also consider the levels of support and training that your potential suppliers offer when making your decision.

(For more tips on encouraging your workforce to use your ATS, download our free eBook: Engaging Hiring Managers with Recruitment Technology)

Additional cost

Picking up an additional expense is never ideal and most Applicant Tracking Systems will cost money, unless you are looking for a simple shortlist manager.

However, recruitment technology doesn’t need to cost the earth and the cost of an ATS can easily be regained by the value that the software brings to your organisation, via efficiency gains, insight and improved candidate conversions. Think of it as a short-term investment for long-term returns.


Ready to invest? It’s time to build your business case for an ATS. Download our handy guide to help you with this:


New call-to-action

Leave a Reply